You can select Inbox options and default standard phrases in the Preferences window.
Use the Automatically refill Inbox option to have your Inbox refill with messages automatically when your Inbox is empty. The number of messages you receive depends on the number set by an Administrator. If Automatically Refill is on at the Server and you de-select it here, you must click More in the toolbar to get more messages to answer.
Use the Default origination address option to select a default From address. This is the address the customer will see if you originate a message (using New in the toolbar), and the address used if the customer replies to your message.
Use the Automatically check spelling before sending outgoing messages option to automatically spellcheck each message before it is sent out.
In the Default Standard Phrases area, use the drop-down menus to select the Greeting, Header, Footer, and Signature phrases you want to appear in every response you write. You can select phrase for only the Greeting and the Signature, if you wish, or any combination. Before you send a response, you can choose alternate phrases in the Outgoing Message window to fit the response.
When you change your preferences, the changes apply only to messages you have not yet opened. For standard phrases, messages keep the standard phrases applied when they were originally opened, either by someone else or you. If you need to, you can apply new standard phrases to a message in the Outgoing Message window.
To Set Preferences
Click Program > Preferences from the main menu . The Preferences window opens.
Click the Automatically refill Inbox option if you want new messages to download automatically after you complete the messages in your Inbox.
Click one or both of the Include incoming message when responding options (E-mail and Form) if you want to include the message you received in your response, or clear the option to omit the original message.
In Default origination address, select the default "From" address for messages that you send (using New in the toolbar).
Click Automatically check spelling before sending outgoing message option if you want every message you send to be spell checked before it leaves your Inbox.
In the Default Standard Phrases area, click the down arrow after each type and select a phrase as your default. To leave a phrase blank, select <No Greeting>, <No Header>, <No Footer>, or <No Signature>.
Click OK. Your selections are applied to every new message that you respond to or originate.